Job Description of Human Resource and Admin Assistant

Job description of Human Resource and Admin Assistant (Soni Maharjan)

R:   Responsible:   Ms. Soni Maharjan

A:   Accountable:  Ms. Shriya Chaubey

C:   Coach:         Mr. Sagar Dev Lakhe Shrestha      

I:    Informed:     Mrs. Buddha Laxmi Manandhar, Mr. Binod Maharjan & Mr. Bimal Raj Regmi

HR and Admin Assistant Job Description

·       Handling administrative requests and queries from senior managers

·       Organizing and scheduling appointments with admin software

·       Planning meetings and taking detailed minutes

·       Order office supplies and research new deals and suppliers

·       Maintain contact lists

·       Assist in Management of the company's fleet of vehicles, including scheduling maintenance, repairs, and inspections.

·       Coordinate vehicle assignments, fueling, and proper record keeping for each vehicle

·       Maintain accurate and up-to-date records related to facilities, repairs, maintenance, and operational activities.

·       Ensure proper documentation of all activities and transactions, adhering to company policies and procedures.

·       Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time.

·       Enter Fleet data (Vehicle information) in the fleet management system

·       Update the fixed asset list and inventory list as and when required

·       Carry out asset verification at least once in a year

·       Make request for regular kitchen supplies and stationeries and other office supplies

·       Prepare payment request and submit to the finance for further process.

·       Ensure the stocks are properly stored and managed in the office store room

·       Assisting the Senior Management Team (SMT) with the collection/compiling of data as required.

·       Assisting the Senior Management Team with recruitment/induction processes, including job advertisements, draft job offers letters and contracts and filing of such HR records.

·       Assist activities managers with compiling, managing, monitoring, and tracking budget (e.g. organizing invoices, checks, & other financials) and preparing financial/funding reports, when deemed necessary.

·       Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

·        Act and undertake responsibilities of Admin and front desk assistant in their absence